How Foxtrot Aviation Streamlined RFP Modeling

The client profile

FoxTrot Aviation Services

Industry: Aviation ground services (fleet & facility appearance, line service support, janitorial)
Region: USA (32 airport locations)
Client since: January 2025 (using our “Calculations on Demand” service based on INPUT SOFT RMS)

Operational overview

Since 2010, FoxTrot Aviation has delivered critical support across the U.S. for commercial and private aviation partners.

They specialize in high-stakes fleet and facility services, including on-airport janitorial and line support, ensuring consistent operational execution for airlines and MRO facilities nationwide.

01

Challenge

With a rapidly expanding footprint across 32 locations, Foxtrot’s operations team faced increasing complexity during RFP cycles — balancing cost precision, staffing needs, and GSE planning across diverse airports.

Key challenges included:

Heavy reliance on spreadsheets and manual formulas
Manual and time-consuming RFP modeling prone to errors
Limited visibility into true resource utilization
Inconsistent labor and equipment planning across regions
Friction between finance and operations during proposal preparation

02

Solution

In January 2025, Foxtrot Aviation adopted INPUT SOFT Calculations On Demand service to bring automation, accuracy, and speed to their planning and bidding processes.

With this service tool, FoxTrot was able to:

Reduce RFP modeling time from days to just a few hours
Standardize cost structures and pricing methodology across all regions
Visualize labor and GSE utilization through clear, easy-to-read reports
Simulate multiple planning scenarios (“what-if” simulations) in record time
Empower true data driven decision-making for both finance and operations teams

Results

Key results

MetricBeforeAfterImpact

RFP modeling time Several days Hours Up to 60% reduction in time

Bid capacity Limited by resources Expanded without new hires Increased number of bids submitted

Pricing consistency Varied by location Standardized across 32 sites Improved accuracy and transparency

Proposal revisions Frequent manual edits Streamlined with automated updates Minimized errors and rework

Beyond time savings, INPUT SOFT RMS helped Foxtrot’s leadership team gain greater confidence in cost accuracy and competitiveness, directly contributing to a higher shortlisting rate in recent bids.

FoxTrot Aviation Services key wins

60%

Saved 60% of the time usually spent on RFPs

Standardized pricing and resource models

Higher accuracy and more certainty in every bid

Scalable planning framework for national growth

Calculations On Demand transformed how we approach RFPs. What used to take days of manual calculation and coordination now takes hours, and we’re more confident in the accuracy of our numbers.

INPUT SOFT RMS tool has become a core part of our bid strategy as we expand nationally.

Christopher T. StumpPrincipal, FoxTrot Aviation Services

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How Foxtrot Aviation Services streamlined RFP modeling and planning with INPUT SOFT RMS