How Foxtrot Aviation Services streamlined RFP modeling and planning with INPUT SOFT RMS

Discover the results

The Client Profile:

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Company: FoxTrot Aviation Services
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Industry: Aviation ground services (fleet & facility appearance, line service support, janitorial)

Region: USA (32 airport locations)

Client since: January 2025 (using our "Calculation on Demand" service based on INPUT SOFT RMS)

operational overview:

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Since 2010, FoxTrot Aviation has provided comprehensive aviation support across the U.S.

Their team delivers high-quality fleet and facility services, on-airport janitorial operations, and line service support for commercial and private aviation partners.

CHALLENGE

With a rapidly expanding footprint across 32 locations, Foxtrot’s operations team faced increasing complexity during RFP cycles — balancing cost precision, staffing needs, and GSE planning across diverse airports.‍

Key challenges included:
  • Heavy reliance on spreadsheets and manual formulas
  • Manual and time-consuming RFP modeling prone to errors
  • Limited visibility into true resource utilization
  • Inconsistent labor and equipment planning across regions
  • Friction between finance and operations during proposal preparation

SOLUTION

In January 2025, Foxtrot Aviation adopted INPUT SOFT Calculations On Demand service to bring automation, accuracy, and speed to their planning and bidding processes.
With this service tool, FoxTrot was able to:
  • Reduce RFP modeling time from days to just a few hours
  • Standardize cost structures and pricing methodology across all regions
  • Visualize labor and GSE utilization through clear, easy-to-read reports
  • Simulate multiple planning scenarios (“what-if” simulations) in record time
  • Empower true data driven decision-making for both finance and operations teams

KEY RESULTS

Metric
Before
After
Impact
RFP modeling time
Several days
Hours
Up to 60% reduction in time
Bid capacity
Limited by resources
Expanded without new hires
Increased number of bids submitted
Pricing consistency
Varied by location
Standardized across 32 sites
Improved accuracy and transparency
Proposal revisions
Frequent manual edits
Streamlined with automated updates
Minimized errors and rework
Beyond time savings, INPUT SOFT RMS helped Foxtrot’s leadership team gain greater confidence in cost accuracy and competitiveness, directly contributing to a higher shortlisting rate in recent bids.

FoxTrot Aviation Services key wins:

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Saved 60% of the
time usually spent
on RFPs
Standardized
pricing and
resource models
Higher accuracy and
more certainty in
every bid
Scalable planning
framework
for national growth
Calculations On Demand transformed how we approach RFPs. What used to take days of manual calculation and coordination now takes hours, and we’re more confident in the accuracy of our numbers.

INPUT SOFT RMS tool has become a core part of our bid strategy as we expand nationally
Christopher T. Stump                        
Principal, FoxTrot Aviation Services

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